THE CONSTITUTION AND CODE OF ETHICS OF THE SCOTTISH SIBERIAN HUSKY CLUB.
- NAME AND OBJECTS
The club shall be called The Scottish Siberian Husky Club.
The objects shall be to promote the Siberian Husky in ownership and welfare of the breed, responsible breeding, exhibition and rallying.
- OFFICERS AND COMMITTEE
The club shall consist of three offices: a Chairman, an Honorary Treasurer and an Honorary Secretary and a Committee of six members (all Officers and Committee Members must reside in Scotland) and an unlimited number of Members. Travelling expenses incurred by Officers and Committee members will not be paid by the club.
Nominations for the positions of Chairman, Honorary Secretary, Honorary Treasurer and Committee Members must be received by the Honorary Secretary no later than 6.00pm on 1st February annually. Nominees, Proposers and Seconders must be fully paid up Members of the Club when nominations are made. Nominations should bear the signature and name of the Proposer and Seconder and should be accompanied by the Nominee’s willingness to serve and a brief synopsis of their experience in the Breed and their aims for the Club, which will be circulated to Members with voting forms.
The management of the Club shall be in the hands of the Officers of the Club and a Committee consisting in total of nine members, the three Office Bearers of the committee will serve for two years then step down but may offer themselves for re-election. The rest of the committee will step down annually but may also offer themselves for re-election.
Nominees for the Committee and positions of Chairman, Honorary Treasurer and Honorary Secretary must have been fully paid up Club Members for a minimum of one year.
The Officers and the Committee shall have full voting rights.
A Vice-Chairman will be elected annually at a Committee Meeting subsequent to the General Meeting.
Meetings of the Committee shall be held as often as deemed necessary but at least every twelve months.
A quorum for Committee meetings shall be five (5).
The committee shall have the power to form a Judges Sub-Committee.
The Committee shall have the power to co-opt members on to the Committee in the event of positions becoming vacant between General Meetings.
Those co-opted shall only hold office until the next General Meeting of the Club at which an election of Officers and Committee takes place.
No individual who has been a member less than one year may be elected on to the Committee.
No two persons from the same household shall serve either as Officers or Committee Members of the club at the same time.
An Officer or Committee Member failing to attend three consecutive Committee meetings, without good reason at the discretion of the Committee, will be required to relinquish their position.
- ELECTION OF MEMBERS
Candidates for membership shall be accepted by payment of subscription in conjunction with Committee approval.
The payment of the subscription shall be an implied agreement by the member to abide by the constitution and the Code of Ethics of the Club.
The Society must make a list of members and their addresses, which is kept in line with the GDPR.
- VOTING RIGHTS
Each member shall be entitled to full voting rights after acceptance of membership application by the Committee.
A postal vote will be made for the election of the Officers and Committee members. Voting forms will be posted to the membership. Voting forms will then be posted by the Members to an independent adjudicator. (Non-Club Member).
Proxy votes are not allowed.
Voting on all other business shall be as decided by the majority at a meeting, i.e. secret ballot or by show of hands.
Joint membership shall be deemed a partnership of two adults i.e. over 18 years of age, each having one vote.
Junior membership shall be deemed to be an individual under the age of 18 years who will NOT by eligible to vote.
- CLUB PROPERTY
The property of the Club shall be vested in the Committee. In the event of the Club ceasing to exist, a final General Meeting shall be called to decide the disposal of the Club’s assets and the outcome of the meeting notified to the Kennel Club.
(If a registered Club is wound up, or ceases to be a Registered Society, under these Regulations a final statement of accounts with a record of the disposal of the property of the Society shall be forwarded to the Kennel Club within six months and the persons named as Officers and Committee of the Club will be held responsible by the Kennel Club for the proper winding up of the Club.)
NOTE: The Club shall obtain written acknowledgements from donors of Cups and Trophies that they are given as outright gifts to the Club.
- CLUB ACCOUNTS
A banking account shall be held in the Name of the Society at the Bank of Scotland into which all revenue of the society shall be paid and from which withdrawal shall only be made on the signatures of any two of the three Officers. No two signatories may reside in the same household.
The Club accounts shall be certified annually (either by one qualified accountant or two unqualified individuals with accounting experience) and presented to the members at the Annual General Meeting.
The Annual subscription shall be such amount as agreed by the members in General Meeting and notified to the Kennel Club.
Subscriptions shall be due on the 1st January annually.
Joint membership – £15
Single Membership – £12
Junior Membership – £4
0verseas membership – £15
Rallies Only Joint – £9 Single – £7
Shows Only Joint – £9 Single – £7
No member whose subscription is unpaid is entitled to any of the privileges of membership and if the Member shall fail to pay outstanding subscriptions by 31st January his/her name shall be automatically erased from the register. Acceptance back on the register will be dependent upon a new application and payment of full subscription.
NOTE: Once members have been accepted for membership, providing they continue to pay their membership subscriptions at the correct time they cannot be refused renewal of membership. With the exception of default on subscriptions, the only way to remove a member from the Club’s register is by following the procedure defined in paragraph 9.
- EXPULSION OF MEMBERS
(i) Any member who shall be suspended under Kennel Club rule A42j(4) and/or any member whose dog is/are disqualified under Kennel Club rule A42j(8) shall ipso facto cease to be a member of the club for the duration of the suspension and/or disqualification.
If the conduct of any member shall, in the opinion of the committee of the Club, be injurious or likely to be injurious to the character or interests of the Club, the Committee of the Club may, at a meeting, the notice convening which includes as an object the consideration of the conduct of the member, determine that a Special General Meeting of the Club shall be called for the purpose of passing a resolution to expel him/her.
Notice of the Special General Meeting shall be sent to the accused member, giving particulars of the complaint and advising the place, date and hour of the meeting that he/she may attend and offer explanation. If at the meeting, a resolution to expel is passed by a two-thirds majority of the members present and voting, his/her name shall forthwith be erased from the list of members and he/she shall thereupon cease for all purposes to be a member of the Club except that he/she may, within two calendar months from the date of such meeting, appeal to the Kennel Club upon and subject to such condition as the Kennel Club may impose.
(ii) If the Society expels any Member for discreditable conduct in connection with dogs, dog show or trials, the Society must report the matter in writing to the Kennel Club within seven days and supply particulars required.
- END OF MEMBERSHIP
Members will lose their membership :-
- By non-payment of subscription fee – any person whose membership has ceased for this reason will not be eligible for membership again unless the Committee apporves them.
- By expulsion.
- By resignation
- By death
A Member intending to withdraw form the club shall give notice in writing to the Secretary, and his or her membership terminates on the date of that notice unless he is financially indebted to the club, in which case the committee may withhold acceptance of the resignation until he has discharged his liability. A Member not having tendered his resignation prior to the end of their subscription year shall be liable for the ensuing year’s subscriptions.
Cessation of Membership: –
- A Member may resign from membership at any time but will not be entitled to any refund of contributions or subscriptions in respect of remaining period.
- Any person shall, upon ceasing to be a Member of the Club, forfeit all rights and claims upon the Club, its property and funds.
- FINANCIAL YEAR/ANNUAL GENERAL MEETING
The financial year of the Club shall be from 1st January to 31st December.
The Annual General Meeting shall be held during the month of March or April.
- GENERAL MEETINGS
The nature of the business to be conducted is to receive the report of the Committee and balance sheet, to elect Officers and to discuss any resolution duly placed on the Agenda of which prior notice has been given to the Honorary Secretary. No business shall be transacted at an Annual General Meeting unless notice thereof appears on the Agenda, with the exception of routine matters or those, which in the opinion of the chairman of the Meeting are urgent.
Notice of an Annual General Meeting shall be posted to members.
Sixty days minimum notice shall be given of an Annual General Meeting.
Items for inclusion on the Agenda shall be required by the Honorary Secretary 30 days prior to the date of the Annual General Meeting.
The Agenda for the annual General Meeting will be circulated with the voting forms for the election of Officers and Committee and the Minutes of the previous AGM.
A Special General Meeting shall be summoned by the Honorary Secretary if ten members send a signed requisition stating the subject to be discussed and requesting a Special General Meeting to do so. The Committee of the Club is also empowered to call a Special General Meeting. A minimum of fourteen days notice shall be given by post to members within thirty days of receipt of a signed requisition advising the date, venue and subject of the special General Meeting.
A quorum for a General Meeting will be twelve (12).
- AMENDMENTS TO RULES
The rules of the Club may not be altered except at a General Meeting, the Agenda for which contains the specific amendment duly proposed and seconded and received by the Honorary Secretary 30 days prior to the General Meeting.
Any proposed alteration to the Rules may not be brought into effect until the Kennel Club has been advised and approved the alteration.
- ANNUAL RETURNS TO THE KENNEL CLUB
The Officers acknowledge that during the month of January each year, Maintenance of Title fee will be forwarded to the Kennel Club by the Honorary Secretary for continuance of registration and that by 31st July each year, other returns, as stipulated in Kennel Club regulations for the Registration and Maintenance of Titles of Societies and Breed Councils and the Affiliation of Agricultural Societies and Municipal Authorities be forwarded to the Kennel Club.
The Officers also acknowledge their duty to inform the Kennel Club of any changes of Honorary Secretary of the Society which may occur during the course of the year.
- KENNEL CLUB FINAL COURT OF APPEAL
The Kennel Club shall be the final court of appeal in all matters of dispute.
The society shall not join any Federation of Societies or Clubs.
- BREED SOCIETY LISTS
Registered Breed Societies must produce a list of Judges each year. The purpose of Breed Society Lists is to indicate to interested parties those persons a Breed Society would support at differing levels of judging. Membership of the Society must not be a prerequisite for inclusion on the lists.
Judges lists should be divided into three parts namely A1, A2, and B and must indicate the date on which the lists will expire. On expiry a new list must be compiled.
A1 List – must indicate all persons whom the Society would support and who have previously been approved by the Kennel Club to award Challenge Certificates in the breed.
(It should be noted that this list does not apply to breed societies where the breed does not currently have Challenge Certificates.)
A2 List – must indicate all persons the Society would support to award Challenge Certificates but, who as yet, have not been approved by the Kennel Club.
B List – must indicate all persons the Society would support to judge the breed without Challenge Certificates.
- WORKING RALLIES
The Scottish Siberian Husky Club Working Rally rules will apply in the event of a Rally being scheduled under the auspices of the Club.
- BREED WELFARE SCHEME
A Welfare Scheme may be established which will be administered by the Committee.
- ELECTION OF A PRESIDENT
A president may be elected at an Annual General Meeting, duly proposed and seconded, and will be invited to serve a three year Honorary term.
No person whilst an undischarged bankrupt may serve on the Committee of, or hold any other office or appointment within, a Kennel Club Registered Society.
THE SCOTTISH SIBERIAN HUSKY CLUB GENERAL CODE OF ETHICS
All members of the Scottish Siberian Husky Club undertake to abide by its general Code of Ethics.
1) Will properly house, feed, water and exercise all dogs under their care and arrange for appropriate veterinary attention if and when required.
2) Will agree without reservation that any veterinary surgeon performing an operation on any of their dogs which alters the natural conformation of the animal, may report such operation to the Kennel Club.
3) Will agree that no healthy puppy will be culled. Puppies which may not conform to the Breed Standard should be placed in suitable homes.
4) Will abide by all aspects of the Animal Welfare Act.
5) Will not create demand for, nor supply, puppies that have been docked illegally.
6) Will agree not to breed from a dog or bitch which could be in any way harmful to the dog or to the breed.
7) Will not allow any of their dogs to roam at large or to cause a nuisance to neighbours or those carrying out official duties.
8) Will ensure that their dogs wear properly tagged collars and will be kept leashed or under effective control when away from home.
9) Will clean up after their dogs in public places or anywhere their dogs are being exhibited.
10) Will only sell dogs where there is a reasonable expectation of a happy and healthy life and will help with the re-homing of a dog if the initial circumstances change.
11) Will supply written details of all dietary requirements and give guidance concerning responsible ownership when placing dogs in a new home.
12) Will ensure that all relevant Kennel Club documents are provided to the new owner when selling or transferring a dog, and will agree, in writing, to forward any relevant documents at the earliest opportunity, if not immediately available.
13) Will not sell any dog to commercial dog wholesalers, retail pet dealers or directly or indirectly allow dogs to be given as a prize or donation in a competition of any kind. Will not sell by sale or auction Kennel Club registration certificates as stand alone items (not accompanying a dog).
14) Will not knowingly misrepresent the characteristics of the breed nor falsely advertise dogs nor mislead any person regarding the health or quality of a dog.
Breach of these provisions may result in expulsion from club membership, and/or disciplinary action by the Kennel Club and/or reporting to the relevant authorities for legal action, as appropriate.
15) Members will agree to accept full responsibility for the puppies they breed, taking back and providing for any dog of their breeding which requires rehoming until such a suitable home is found.
16) Members will advise prospective new Siberian Husky owners of the advantages AND disadvantages of owning the breed and encourage the novice owner to train and work their dog in harness in order that the dual purpose aspect of the Siberian Husky as a working dog is maintained.
17) Members will agree to have any Siberian Husky which they breed from screened for all hereditary defects including Hip Dysplasia, prior to breeding, (In all matings the Club advises not more than 20 for the combined scores of sire and dam, with no more that 14 from any one parent.) and will not breed from any stock that is affected by Hereditary Cataracts, PRA or predisposed to/or affected by Primary Glaucoma, and will ensure that the puppies bred by themselves will be successfully tested before they are bred from. The club advise that eyes be tested within fifteen months prior to the mating and Stud Dog owners must ensure their dogs are only used on similarly tested stock. Should any other known hereditary problems manifest in their bloodlines, they will honestly convey the fact in order that it is not unknowingly perpetuated in the Breed.
18) Members will agree to objectively assess the conformation and pedigrees of the prospective sire and dam, keeping the Breed Standard in mind, and take into account any known hereditary of genetic defects. Should a Stud Service be refused as not being in the best interest of the Breed, the owner of the bitch will be given a full explanation of the decision.
19) Members must not breed from any bitch under the age of two years, nor will any bitch be bred from on consecutive seasons, or within a 12-month period.
Members must not offer dogs for Stud Service prior to the age of twelve months.
Members must not breed with any Siberian Husky which has not had KC Registration Endorsement (b) ‘Progeny not eligible for Registration’ removed by the Breeder or Kennel Club prior to the mating.
20) Members shall endeavour to help and befriend novice owners, exhibitors and breeders and, in all Siberian Husky activities, remember that good sportsmanship prevails.
21) The Committee will monitor Members’ breeding practices and will actively discourage the breeding of Siberian Huskies purely for profit.